The Five User Levels

Level 0, the Anonymous User:
This level is the default level. Someone visiting your CMS from a browser (without any login) will have user level 0. If any function on the page requires any kind of login a user with level 0 will not be granted access to these functions.
In the page editor level 0 = "Viewable by EVERYONE".

Level 1, the Registered User:
This level is the lowest level of permissions. The Anonymous User can register him or her self simply by filling the User Registration Form. The Admin will be notified by mail that a user has registered.
In the page editor level 1 = "Only REGISTERED users".
A page with restrictions "Only REGISTERED users" will not be accessible by Anonymous Users.

Level 2, the Authorized User:
A level 2 users requires an admin's approval - the admin must know the user's identity - before the admin manually elevate the registered to authorized user.
Only a level 2 (or higher) user can see the content of the calendar and make reservations.
In the page editor level 2 user = "Only AUTHORIZED users".
A page with restrictions "Only AUTHORIZED users" will not be accessible by Anonymous Users or Registered Users.

Level 3, the Admin User:
The Admin level grants the user both read and write permissions to all pages. All restricted pages will be readable to level 3 users. Admins can manage the content of the site, alter the layout and change the styles and delete all content. The Admin can also see the Global Variables but not change them.

Level 4, the Owner User:
The Owner User is the highest level of users. Owners have all the privileges of the level 3 (Admin) Users and furthermore only the Owner is allowed to:

  • Change the Global Variables,
  • Edit system files (use the Source Code Editor)
  • Manage other users; only a level 4 user (Owner) can elevate other user accounts to level 4 and by that create another Owner or promote an existing user to Owner status.


For simplicity both level 3 (Admin) and level 4 (Owner) accounts are referred to as "Admins" through out except from this specific page.

 Example mail to new level 3 (Admin) users

Handling User Accounts

There are two different methods for adding users:

  1. Using the User Registration Form.

  2. Using the User Management Tool.

The difference between the two methods is that the User Registration Form allows anyone to register as a user. But only as a »Registered User« or »Level 1 user« (see explanation in the left column). It means that a »Level 4 user« (Owner) must utilize the User Manager to change the level of the user's privileges if the user needs more privileges than a Level 1 user.

However, the User Management tool, will always create a Level 3 user (an Admin User). The Admin User will also automatically receive an email with his or her username and a default password that needs to be changed as soon as possible by the new level 3 user (Admin). 

How to use the User Manager 

Log on as admin to access the Webmaster or Admin Cube. Click or tap this icon

fig. 1: The User Management icon on Admin Cube

on the facing side to launch the User Management Tool.

After clicking the :-) icon you will see the User Account List:

fig. 2 The User Account List: When the list is populated by multiple users you can sort them by clicking the column header.

Click   +   to create a new Admin User (Level 3)
Click  Edit...   to edit an existing user
Click  ×   to delete an existing user.

Creating a new user account

fig. 3: The »Create New User« account form

All level 4 users (Owners) can create a new level 3 (Admin) account by filling the above form. The form is opened by clicking the  in the top left corner of the User Account List (fig. 2).  After the account is created the level 4 user does not need to do anything else - the new user can edit all his or her personal information during the login process - except changing the username. A username can not be changed, not even by a level 4 user. See "Editing an existing user account" below. In the auto-generated mail to new Admin users the user is urged to change his or her password as soon as possible. The mail provide a direct link to the login page of your CMS site. You can see an example of the mail in the left column.
If a level 4 user (Owner) wants to check wether a new Admin user has changed password as suggested in the welcome mail the only way is to go to the login form and try to login with the issued username and the password "demo". If the level 4 user (Owner) can login the new level 3 user (Admin) has not changed the default password. 

Lost Password

As you can see from the User Account List (Fig. 2) in the top of this page and the two forms (fig. 3 and fig. 4) a level 4 user (Owner) cannot see, change or reset the user password. The password is stored in an hashed (encrypted) version in a database table. It can only be changed by the level 1 - 4 user him or her self. If the user forget his or her password the user can either request a mail containing his or her password hint but not the actual password itself or he or she can request a password reset link. If the user cannot remember the password after receiving the hint and has typed in a wrong password five times the account is locked and the user will not be able to login even with the correct password. A locked account can be unlocked either by an level 4 (owner) user or automatically after 3 hrs. The admin unlocks the account by clicking the padlock icon in the User Account List (fig. 2). If the user request a new password a mail with a link is generated and sent to the mail address associated with the provided username. If a new password is requested the account will automatically be unlocked when the user register the new password.

Updating an existing user account

By clicking the  icon left of the user information in the User Account List you will open the below form:

fig. 4: The »Edit User« account form

The information in the fields above is the default information when the CMS is installed. The default user account is a level 4 (Owner) account because only level 4 users (Owners) can create new level 3 and 4 (Admins and Owners) accounts. All the information related to an account can be edited except the username, password and password hint. Those info can only be edited by the user by means of the  button from the login form

Deleting a user account

To delete a user account click the   icon left of the user information in the User Account List.

If the user account is the only level 4 (Owner) account the user cannot be deleted. Why not? Because then it is not possible for anyone to manage users. Remember that only level 4 (Owners) accounts have the privilege to create, edit and delete user accounts. If trying to delete the last/only level 4 (Owner) account you will see this:

If the user account that you want to delete has created any pages [normally this relates only to deleting a level 3 (Admin) or a level 4 (Owner) accounts] the user account cannot be deleted until these pages are deleted or another level 3 or level 4 user have taken ownership of the pages.
To take ownership of a page simply open the page in the Page Management tool (with the account that will be the future owner) and click "Update page" to save yhe page again.

If the user is owner of one or more pages the deletion will be aborted and you will see this dialog for 15 seconds before you are redirected to the User Account List.

In those 15 seconds a direct link to this page is available.:

So if you are trying to delete a level 3 (admin) or level 4 (owner) account that has ownership of one or more pages you are presented with a link directly to the page manager. When clicking the green button, "Handle User's pages..." you are presented with exactly the pages that are owned by the user. This means no search is required to find the specific pages in question.

If the user account is not the last/only level 4 (Owner) account and the user is not the owner of any pages the account can be deleted:

Simply click the blue - button to confirm deletion.
After deleting any user account you will be redirected to the User Account List.


Note that once deleted a user account cannot be retrieved!
One exception from this is if the user information is retrieved from a backup file. In that case the user info can be read but the password is still hashed (encrypted) and cannot be read as plain text. See the "Db Tool" page for details related to this topic.



Last updated 29-01-2024 01:34:19